CJUS 300
Budget Memo Assignment Instructions
Overview
The ability to understand the allocation of resources in any organization is very important as shown in Module 6: Week 6. This assignment will give you the opportunity to review a police department’s budget, identify discrepancies, and request clarification. It will also expose you to using a preformatted memorandum to communicate inquiries, another highly important skill.
Instructions
You will analyze a police budget from the scenario included below in accordance with Chapter 12 of the Whisenand textbook. You will then write a memorandum requesting clarification on this budget, using the document template to guide the content and format. Your submission will:
· Be 1-2 pages in length,
· Use the current APA writing style guide and format the document in accordance with the assignment template,
· Not use a reference list section or in-text citations,
· Contain five honest, well-crafted questions listed in order of importance,
· Explain thoroughly what information is not understood,
· State why you believe the question is important,
· Use the appropriate tone addressing the recipient.
Complete only the bracketed information of the template using the current APA writing style. Do not change any font or paragraph settings in the template document. The template is single spaced and does not require additional resource references with in-text citation.
Note: Your assignment will be checked for originality via the Turnitin plagiarism tool.
Situation
You are a police lieutenant in charge of logistics and administration for your department. Your police chief, Sandra Akers, calls you into her office and tells you she has a family emergency. As a part of your professional and leadership development, she asks you to present the first quarter revenues and expenses to the city council in a week. City council approved the current fiscal year city budget three and a half months ago but asked for quarterly updates from the police department. She hands you the First Quarter Budget Summery Report (below), instructs you to review it, and submit any inquiries to her deputy chief, Daniel Miller, in a memo.
First Quarter Budget Summery Report
ANSWER
Memorandum To: Deputy Chief Daniel Miller From: Police Lieutenant [Your Name]
Date: [Date] Subject: First Quarter Budget Summery Report
I have reviewed the First Quarter Budget Summery Report and have several questions about the information provided.
- What does “1Q Encumbered” mean in the context of this report?
- Why is there a discrepancy between the Full-Time Salaries budget and the 1Q Expended amount?
- Can you provide more information about the Contracts budget, specifically why the 1Q Expended amount is zero and the 1Q Encumbered amount is 110,000?
- Why is the Training & Travel 1Q Expended amount higher than the budgeted amount?
- Can you explain the high 1Q Expended amount for Office Equipment, given that it exceeds the budgeted amount by $6,000?
It is important to understand these discrepancies in order to accurately present the first quarter revenues and expenses to the city council. Thank you for your help in clarifying this information.
Sincerely, [Your Name]
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